August 2018

FOULRIDGE PARISH COUNCIL MEETING
Minutes of Meeting held in Foulridge Village Hall
at 7.30 pm on Monday, 6th August 2018
MINUTES
ACTION
1 APOLOGIES AND APPROVAL OF ABSENCES
Councillor Toft sent his apologies, which were approved by the Council.
2 DECLARATIONS OF INTEREST
Councillor Clark declared an interest in item 7 Planning and Highways.
3 RESIDENTS’ ISSUES
a)  In relation to a complaint about noise and car horns outside the New Inn, Councillor
Storey informed the meeting that she had passed on information to the resident
concerned on how to handle the complaint. Councillor Whitfield stated that a sign had
been put up outside the New Inn and the landlady had taken the complaint on board.
b)  Regarding an enquiry received about the purchase of the football field, Councillor
Storey commented that this would not be normal practice as the field belongs to the
village.  Councillor Whitfield stated that he had been approached by another individual
about making the football field available to local junior teams although a formal approach
has not yet been made.
c)  Councillor Storey stated that a resident had asked for the trees on the village green to
be pruned back as they were blocking light into some of the houses.  Although the trees are
subject to Tree Preservation Orders, it was agreed that the Clerk should write to Pendle Clerk
Council for advice.  Councillor Howson to find out name of relevant Officer. Cllr Howson
d)  Councillor Storey advised that the resident who complained about the sycamore trees
had enquired whether there had been a response.  Councillor Storey sent the complainant a
copy of the letter that had been sent out to the owners of the land where the trees are sited.
e)  With regard to the septic tank leak, it was reported that the Environmental Department had
served a notice.
4 APPROVAL OF MINUTES OF MEETING HELD 4TH JUNE 2018
The Minutes were approved as a true and correct record.
5 MATTERS ARISING
a) The new Clerk was introduced to the Councillors.
b)  Councillor Storey advised that the Jo Cox Great Get Together had been poorly attended due
to the hot weather and the World Cup.
c)  It was agreed Councillor Cannon would obtain a price for framing the historical map of the
village. Cllr Cannon
d)  In relation to the registration of the Village Green, the Clerk to check whether the Parish
Council had formal registration letters for the playground, the Cenotaph, the village green and
Town Top green.  If not, the Clerk to write to Pendle Borough Council requesting formal Clerk
letters.
e)  Councillor Cannon to fix a date for the proposed “Summer Stroll”. Cllr Cannon
f)  Councillor Storey advised that the defibrillator training had been very successful.
g)  Councillor Storey stated that the inspections of MUGA cost £150 + VAT per month and a
report is only sent out if a problem has been detected.  The annual inspection was
conducted June/July and costs £55 + VAT and a detailed report is produced.
h)  Councillor Clark confirmed the lease of the parking space adjacent to Breeze Cottage had
been set at £100 pa and was non-transferable.
i)  It was agreed the best garden/best allotment be decided at next meeting.
j)  A discussion followed about the state of the kiln.  A substantial amount would have to be
spent for the kiln and surroundings to be brought up to an acceptable standard and as the
owner/s of the kiln are in question, this first needs to be addressed.  Cllr Howson to contact
someone who has the deeds of the Canal House. Cllr Howson
k)  Councillor Knowles thanked Councillor Whitfield for putting together a schedule of
work to be carried out throughout the year.
6 PENDLE COUNCIL/LCC REPORTS
In addition to the £5000 grant already secured for the MUGA, Councillor Waugh advised that
in the first year £1000 can be allocated as revenue and £1000 as capital (capital being the
extension or improvement of it’s life).  Any invoices for capital expenditure should be
sent to Pendle Borough Council’s accounts department for verification as capital.  Next
year it will all be capital.
Pendle Council is considering whether to change its current cycle of electing Borough
councillors by thirds to all out elections every four years.  If the change is made it is likely the
first elections under the new system would be in May 2020.
The question is linked to another proposal to reduce the number of Borough Councillors from
49 to 30 again from May 2020.  This will be the subject of a detailed review by the Local
Government Boundary Commission which is expected to start in the near future.
7 PLANNING AND HIGHWAYS
a)  As Councillor Clark has a declared interest, he was asked to leave the room while the
discussion about a planning application to convert 2 outbuildings into 2 dwellings took place.
It was agreed that the Clerk should write to Pendle  Borough Council expressing the concerns
of the resident. Clerk
There were no comments regarding other planning applications.
8 ALLOTMENTS
a)  Councillor Storey expressed her disappointment with the Minutes of the Allotment
Association repeatedly stating that no Parish Councillors were in attendance.  It was felt that
the Parish Council had supported the Association as much as possible and the intention has
always been that the Association would be run as an autonomous group.
b)  Councillor Whitfield proposed his selection for the most improved allotment  but he felt
that 2 allotments were equally deserving of best allotment.  Councillors to visit the All Councillors
allotments and make a decision.
9 INTERNAL FUNDING/COMMUNITY GARDEN
As a grant for £5000 had already been received, it was felt no more applications should
be submitted.
Councillor Whitfield advised that work on the proposed community garden had not yet
started due to time commitments.  Councillor Clark felt the top car park should be first on
the list.
10 HORTICULTURE
Councillor Clark stated that next year he intended to combine some planters together as
the task of watering the current planters had become too time consuming.
Councillor Howson raised the poor state of the garden at the back of the Cenotaph.  She
advised that she had asked for donations of plants and a few had been received.  She
asked for help in planting them.   It was agreed that she should ask Steve Waite. Cllr Howson
11 AREA CHAMPIONS
Councillor Cannon asked for more Area Champions to tidy their area of the village – Hi-viz
jackets, litter pickers and bin bags provided.
12 WEBSITE AND TRANSPARENCY CODE
Councillor Knowles advised that the Council was virtually compliant  in terms of the
information which should be posted on a Parish Council website.
13 CRICKET CLUB LEASE
Councillor Knowles confirmed that the cricket club had accepted the lease in principal.  It was
agreed Councillor Knowles should meet with Mr Bracewell of Foulridge Cricket Club to
finalise the rent. Cllr Knowles
14 MUGA
Councillor Storey confirmed the bid for £5000 had been approved with the Parish Council
matching this amount.
Councillor Cannon mentioned that a resident had raised concerns about the drains rather
than improving the paths.  Councillor Cannon to meet with the resident for further Cllr Cannon
discussions.
Councillor Cannon proposed setting up a small working party and Councillors Storey, Cllrs Storey,
Knowles, Cannon and Law-Riding agreed to be on the working party.  Working party Knowles,
to meet at playground on Wednesday, 15th August at 7 pm. Cannon,
Law-Riding
15 CALENDARS AND NEWSLETTERS
Councillor Storey stated that the sale of calendars had started slowly but it was expected
that this would gather speed as Christmas approaches.
A discussion followed on whether the Council needs to put a disclaimer on the newsletter
in relation to GDPR.  Councillor Cannon to investigate. Cllr Cannon
16 MINI ANTIQUES ROADSHOW
Councillor Storey advised that the next one is on 19th August 2018.  Councillor Nicholson Cllrs
agreed to do the refreshments and Councillor Howson agreed to take the admission fees. Nicholson,
Howson
17 CHRISTMAS TREE
Councillor Storey confirmed that the Christmas Tree had been ordered and paid for – a
17ft tree at a cost of £852 + VAT.
18 GRASS CUTTING
Councillor Storey confirmed that John Waine had agreed to continue with the grass
cutting at a rate of £184 per cut but that the cuts had been increased from 8 cuts to 9 for
a period of 3 years.
Councillor Storey advised that Pendle Borough Council cuts some of the grass for free so
she felt there was some doubling up with John Waine.  Councillor Cannon requested a
list of the areas to draw up 2 plans – 1 for John Waine and 1 for Pendle Borough Council. Cllr Cannon
19 FINANCE
a)  The balance in the Current Account is £31402.
      The balance in the Savings Account is £20000 (MUGA Contingency)
b)  The circulated payment schedule was approved – 5 payments totalling £802.96.
New bank mandates were signed.  The Clerk advised that the anti-virus on the laptop had
expired.  It was agreed she should get a price for renewal. Clerk
20 WORK FOR HANDYMAN
It was agreed Councillor Cannon should obtain a price for a new notice board at Hill Top. Cllr Cannon
21 ANY OTHER BUSINESS
Councillor Whitfield advised he had received a quote for £495 to carry out the work
required to the fascias and gutters at Foulridge Cricke Club.  The quote was accepted.
               
22 DATE AND TIME OF NEXT MEETING
The next meeting is on Monday, 3rd September 2018 at 7.30 pm.

Foulridge Parish Council Meeting
To be held in the Village Hall on the 6th August 2018 at 7.30pm
AGENDA 

  1. The Chair opens the meeting
  2. Record apologies and approval of absences
  3. Declarations of interest
  4. Residents’ Issues
  5. To approve the minutes of the last meeting held 4th June 2018 as a correct record
  6. Matters Arising
    a. New Clerk – introduction to Sue Dickinson
    b. The Jo Cox Great Get Together – report by Cllr Storey
    c. Historical village map – Cllr Cannon – cost of framing
    d. Village Green Registration – Cllr Cannon
    e. Summer Stroll – Cllr Cannon
    f. Defibrillator training – Cllr Storey
    g. Inspections of MUGA – Cllr Storey
    h. Breeze Cottage Lease – Cllr Clark
  7. Pendle Council/LCC reports
  8. Applications for Planning & Highways – Weekly lists circulated prior to meeting.
  9. Allotments – Cllr Whitfield
  10. Form B Internal Funding/Community Garden – Sub-Committee/Cllr Whitfield
  11. Horticulture – Cllr Clark
  12. Area champions – Cllr Cannon
  13. Website & Transparency Code – Cllr Knowles
  14. Cricket Club Lease – Cllr Knowles
  15. MUGA – Cllr Knowles
  16. Calendar & Newsletters – Cllr Storey
  17. Mini Antiques Roadshow – Cllr Storey
  18. Christmas Tree – Cllr Storey
  19. Grass Cutting – Cllr Storey
  20. Finance
    a. Balance of Accounts
    b. Authorisation of payments
  21. To consider and agree on work for the handyman – Cllr Cannon
    Hill Top notice board replacement
  22. Any Other Business 

Date and time of the next meeting – Monday 3rd September 2018 at 7.30

Members of the public are welcome to attend this meeting.

Please contact the Clerk, Sue Dickinson on 01282 865419  prior to the meeting or email; mail@foulridgeparishcouncil.org.uk if you wish to speak on a particular topic.

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FOULRIDGE VILLAGE HALL COMMITTEE MEETING
held in Foulridge Village Hall at 7.30 pm on
Monday, 6th August 2018
MINUTES
ACTION
1 APOLOGIES AND DECLARATIONS
OF INTEREST
Councillor Toft sent his apologies, which were approved by the Council.
There were no declarations of interest.
2 MINUTES OF MEETING HELD 4TH JUNE 2018
The Minutes were approved as a true and correct record.
3 MATTERS ARISING
The Caretaker advised that he had received 3 quotes – £1505.06 from Protec, £600 from Marsdens
and £145 from Kilblaze.  As the quotes were not like for like, it was agreed the Caretaker
should ask Kilblaze to service and inspect the fire alarm as soon as possible and see if there Caretaker
were indeed any faults.
4 VILLAGE HALL REPORT
The Caretaker reported there had been 4 parties.  He confirmed the charges were:-
£7 per hour for regular users
£35 for 4 hours
£50 for 4 hours +
£20 for kitchen
£50 returnable bond
5 VILLAGE HALL MAINTENANCE
There are various issues – roof vents corroded, stretcher plates need painting, troughing and Cllr Storey/
village hall sign need painting.  It was agreed 3 quotes should be obtained to carry out the Cllr Whitfield
work.
6 ORGAN/NEW CUPBOARD
It was agreed that the organ should be discarded.  Councillor Clark to arrange to tip it with Cllr Clark/
help from the Caretaker to bring up from basement. Caretaker
Councillor Storey would like a new cupboard in the space left by the organ but this has
been put on hold until she can find the correct one.
7 FINANCE REPORT
a)  The balance in the Current Account is £7239.73..
b)  The circulated payment schedule was approved – 1 payments £30.44.
New mandates to be set up for Village Hall account.  The Clerk to send copy of mandate
to relevant Councillors for signature and presentation at bank. Clerk
8 ANY OTHER BUSINESS  
Councillor Nicholson requested a Petty Cash float of £100.  It was agreed this would “live”
with Councillor Storey.  Float to start with £133 from Jo Cox function. Cllr Storey
Councillor Whitfield advised that the boiler had now been serviced and he was awaiting
the invoice.
9 DATE AND TIME OF NEXT MEETING
The next meeting is on Monday, 3rd September 2018 at 7.00 pm.

 

Foulridge Village Hall Committee Meeting 6th August 2018
To be held in Foulridge Village Hall at 7pm
AGENDA

  1. Welcome, Apologies and Declarations of Interest
  2. Minutes of the Last Meeting held 4th June 2018
  3. Matters Arising
    Quotes for Fire alarms – S. Burnett
  4. Village Hall Report – S Burnett
  5. Village Hall Maintenance – Cllr Storey/Cllr Whitfield
  6. The Organ and a new cupboard – Cllr Storey
  7. Finance Report
    a. Balance of Account
    b. Authorisation of Payments
  8. AOB

Date of Next Meeting Monday 3rd September 2018 at 7 pm.